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PTS Managed Services · Free planning tool

Moving office? Get the IT right first time

Tell us the shape of the move — size, people, desks, cabling, equipment — and answer a plain-English readiness checklist. You get a T-minus move plan with anything at risk on your actual timeline flagged, a readiness score, and a proposed scope. Keep it as a PDF, or send it to PTS for a free move review and a costed plan.

What you get
  • A week-by-week T-minus plan for your move — with at-risk flags against your real runway
  • A readiness checklist that knows what applies to your move (and what doesn't)
  • What you'll likely need, traceable to your answers — no prices, no obligation
  • Your own PDF move plan; nothing leaves your browser unless you submit

Your move

Ten quick questions about the move — size, people, desks, the state of the space, cabling and equipment. They shape the checklist, the plan and the readiness assessment. No IT knowledge needed.

When is the move?
Where is the move?
New office size
How many people?
Desks at the new office
State of the new space
Structured cabling
Equipment for the new office
Servers & comms racks
Meeting rooms at the new office

Readiness checklist

Answer from what's actually agreed and ordered — not what's intended. "Not sure" is a perfectly good answer; those become the "check first" list, and anything unready inside your runway gets flagged on the plan.

Connectivity

Internet circuits for the new office are ordered — or confirmed already in placeWhy it mattersThe single longest lead time in a Hong Kong move: weeks for broadband, longer for leased lines. Everything else can be fast; this can't.
Phone numbers and telephony are planned — porting started, or you're already cloud-basedWhy it mattersPorted numbers have their own clock; nobody wants the main line dead on Monday

Space & design

You have a floor plan with desk positions, meeting rooms and the comms room markedWhy it mattersEvery cable, AP and screen position flows from this one drawing
The structured cabling has a real design — points per desk, Wi-Fi drops, rack locations, containmentWhy it mattersCabling installed without a design gets rebuilt within a year
IT is in the fit-out contractor's scope and schedule — containment, power, cooling, comms roomWhy it mattersRetro-cutting trunking into a finished fit-out is the classic expensive mistake
Wi-Fi is designed for the new floor plan — a survey or predictive design, not the old APs re-hungWhy it mattersNew walls, new coverage; guesswork shows up as dead corners

Equipment & moving

There's an inventory of what moves, what's replaced, and what's disposed of (with data wiping)Why it mattersThe move is the cheapest moment to retire the museum pieces
New equipment is specified and ordered, with lead times checkedWhy it mattersSwitches, firewalls and screens have real lead times — order dates decide the schedule
Who physically moves the IT is decided — specialist handling for servers, screens and AV, not just cratesWhy it mattersGeneral movers and a NAS full of the company's life are a bad mix
Meeting room AV is designed for the new rooms — screens, audio, booking — not just TVs re-hungWhy it mattersRooms that 'mostly work' never get fixed after the move

The weekend & after

The acceptable downtime window is agreed with the business, with a written move-weekend runbookWhy it matters"When do we switch off?" is a business decision, not an IT one
Everything is backed up and restore-tested before the moveWhy it mattersEquipment in transit is equipment at risk; the backup is the insurance
Door access, CCTV and alarms for the new office are scoped and scheduledWhy it mattersUsually forgotten until someone can't get in on day one
Old-office exit is planned — circuits cancelled (not auto-renewed), cabling made good, disposal with certificatesWhy it mattersLandlords bill for reinstatement; forgotten circuits bill forever

See your move plan →

Your move plan

The week-by-week schedule for a move like yours — 11–50 people · 11–50 desks · 2,000–5,000 sq ft · 3–6 months · within hong kong · new cabling · a mix. Items your answers already cover are ticked; anything unconfirmed whose start point is already inside your runway is flagged at risk.

✓ 0 covered ⚠ 0 at risk ○ 15 open runway ≈ 20 weeks
10–12+ weeks out — design & order
T−12wk
T−12 wk · Order internet circuitsopen

Leased line or broadband ordered for the new address; delivery date in writing. If the runway is short, order a fast interim service alongside the real one.

T−12wk
T−12 wk · Design cabling & comms roomopen

Points per desk from the floor plan, Wi-Fi drops, rack location with power and cooling — issued to the fit-out team as a drawing, not an email.

T−10wk
T−10 wk · Lock IT into the fit-out scheduleopen

Containment, power and cooling in the contractor's programme; IT walk-through booked at first fix.

T−10wk
T−10 wk · Specify and order new equipmentopen

Network, firewall, screens, docks — ordered against checked lead times, delivered to the right place.

5–8 weeks out — build & appoint
T−8wk
T−8 wk · Cabling installed with the fit-outopen

First fix alongside the contractor; every run labelled; certification booked.

T−8wk
T−8 wk · Design the meeting room AVopen

Screens, audio, cameras and booking panels designed per room — ordered with the same lead-time discipline as the network.

T−6wk
T−6 wk · Wi-Fi design for the new floor planopen

Predictive design or survey against the actual walls; AP positions onto the cabling drawing.

T−6wk
T−6 wk · Appoint movers and agree the IT scopeopen

Specialist handling for servers, NAS, screens and AV agreed in writing — who unracks, who racks, who carries the risk.

T−6wk
T−6 wk · Start number porting / telephonyopen

Porting requests lodged; call flows for move weekend agreed (divert plan if anything slips).

The last month — test & prepare
T−4wk
T−4 wk · Test circuits, certify cabling, build racksopen

New circuits proven end-to-end, cabling certificates in hand, racks built and powered — before anything depends on them.

T−3wk
T−3 wk · Door access, CCTV and alarms inopen

Installed and tested while the office is still empty — access cards issued before day one.

T−2wk
T−2 wk · Verified backups + the runbookopen

Full backups restore-tested; the move-weekend runbook agreed: shutdown order, transport, rack-up order, test plan, who calls whom.

T−1wk
T−1 wk · Desk map, patching schedule, staff commsopen

Every desk numbered against the patch schedule; staff told what to pack, what not to touch, and what Monday looks like.

Move weekend
T-0day
T-0 · Move weekendopen

Shutdown → transport → rack and patch → core services up → desk-by-desk checks → sign-off against the runbook.

After the move
T+1wk
T+1 wk · Snags and old-office exitopen

Snag list worked down with on-site support surge; old circuits cancelled, cabling made good, disposal certificates filed.

See your readiness →

Your move readiness

11–50 people · 11–50 desks · 2,000–5,000 sq ft · 3–6 months · within hong kong · new cabling · a mix

Confirmed ready
0 of 14
nothing answered yet — the checklist takes two minutes
Position
Not yet assessed
answer the checklist to see where you stand
At risk on your timeline
0
nothing flagged — the runway covers the open items

What you'll likely need

Built from the shape of your move — each item says why it's there. A scope, not a quote: PTS validates it in a free move review and returns a costed plan.

Office move IT management

The whole move run as a project — design, vendors, cutover weekend and day-one support under one accountable owner.

Because you told us: every move needs one owner for the IT critical path.

Structured cabling design & build

Cabling designed from your floor plan, installed with the fit-out, certified and labelled — done once, done right.

Because you told us: you need a new cabling design & build; no cabling design exists yet.

Circuits & connectivity

The right circuits ordered early, interim options if the runway is short, and a tested line before anyone depends on it.

Because you told us: internet circuits aren't confirmed ordered — the longest lead time in the move.

Wi-Fi design

Predictive design or on-site survey against the real floor plan, so coverage works on day one.

Because you told us: Wi-Fi hasn't been designed for the new space.

Meeting rooms & AV

Rooms designed, installed and tested as rooms people actually book — Teams/Zoom, audio, one-touch join.

Because you told us: meeting room AV isn't designed yet.

IT procurement for the move

New equipment specified, competitively sourced and delivered against the move schedule — vendor-neutral.

Because you told us: part of the estate is being replaced.

Day-one support & aftercare

Engineers on the floor on day one, a snag list worked to zero, and ongoing support once the dust settles.

Because you told us: the first week decides how the move is remembered.

Opens your browser's print dialog — choose "Save as PDF". Includes your profile, the T-minus plan with risk flags, the readiness picture and likely needs. Nothing is sent to PTS unless you submit below.

Get your free move review — and a costed plan

Send this to PTS and within two business days we'll come back to arrange a free move review — an engineer walks the plan and the floor plan with you — then a costed, sequenced proposal. Your move profile, plan flags and answers are attached automatically.

Free move review · Costed, sequenced plan · No obligation · Goes to our inbox, not a database

The PTS Office Move IT Planner is a planning aid. Lead times vary by carrier, building and season — treat the T-minus plan as indicative until validated against quotations and your building's rules. PTS Managed Services Limited — ISO/IEC 27001 and ISO/IEC 20000 certified. Current at 26 August 2026. See also our office relocation service and the IT Maturity Assessment.

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