How Much Does Meeting Room AV Cost in Hong Kong? (2026 Guide)

A complete, installed and tested meeting room AV system in Hong Kong typically costs from about HK$15,000–30,000 for a small huddle room, HK$40,000–90,000 for a standard 8–12 person meeting room, and HK$100,000–300,000+ for a boardroom or complex space. Those ranges cover commercial-grade equipment, cabling, installation and configuration — not just a display and a webcam. What pushes a room to one end of its range or the other is the size of the room, the quality of the camera and audio, whether you add a control system, and how much cabling and making-good the install involves. This guide breaks down what you are actually paying for.

For the design decisions behind these numbers, read the meeting room AV design guide and the AV design standards reference.

Meeting room AV cost by room type

Room type	Typical installed cost (HK$)	What you get
Huddle room (2–4 people)	15,000–30,000	All-in-one video bar + 55” display, simple table connection
Standard meeting room (6–12 people)	40,000–90,000	75–86” display, auto-framing camera, ceiling or table audio, Teams/Zoom Rooms appliance
Boardroom (12–20+ people)	100,000–300,000+	Dual displays, PTZ cameras, ceiling mic array, control system, cable management
Training / presentation room	50,000–150,000	Large display or laser projection, flexible audio, BYOD plus room system
Town hall / divisible space	250,000–800,000+	Multiple displays or LED wall, distributed audio, room-combine control

These are indicative installed prices for reputable commercial-grade equipment in Hong Kong as of 2026. They exclude recurring software licences (covered below) and any building or main-contractor works.

What drives the cost

Two rooms of the same size can differ in price by a factor of three. The variables that move the number most:

1. Room size and viewing distance. Bigger rooms need bigger (or more) displays and more capable audio. Display cost rises steeply above 86 inches — and beyond roughly 110 inches you are often into projection or LED video wall territory, which changes the cost base entirely. See the design standards guide for how viewing distance sets the minimum display size.
2. Camera and audio tier. A single all-in-one bar is a few thousand dollars; a PTZ camera with a ceiling-microphone array and a digital signal processor (DSP) for a boardroom is many times that. Audio in particular is where the gap between “works” and “works well” is widest — and it is the component people most often under-spend on.
3. Control system. A simple room needs no control system. A boardroom with multiple sources, displays, lighting and blinds benefits from a touch-panel control system (Crestron, Extron) — which adds both hardware and programming time.
4. Cabling and infrastructure. Clean, concealed cable runs, wall plates, floor boxes and a tidy equipment rack cost more than surface-run cables — but they are what separates a professional install from a temporary-looking one. Structured cabling is often the hidden line item.
5. Acoustics and the room itself. Hong Kong meeting rooms are frequently glass-walled with hard floors — acoustically difficult. Acoustic treatment, or audio kit specified to cope with a reflective room, adds cost but is sometimes unavoidable for intelligible calls.
6. Brand and certification. Microsoft Teams Rooms or Zoom Rooms certified hardware from established vendors costs more than generic kit — but certification is what keeps the room supported and updatable. See the certified devices guide.
7. Install complexity. High ceilings, after-hours access in a managed commercial building, working around a live office, or main-contractor coordination during a fit-out all add labour.

Component cost breakdown

Indicative Hong Kong prices for the main building blocks, supplied and installed:

Component	Indicative cost (HK$)	Notes
Commercial display 55–65”	8,000–20,000	Per panel; commercial-grade, not consumer TV
Commercial display 75–86”	20,000–55,000	The workhorse size for most rooms
Display 98”+ / laser projector	55,000–150,000+	Above this, consider LED video wall
All-in-one video bar (huddle/small)	6,000–25,000	Camera, mic and speaker in one unit
PTZ camera	12,000–45,000	Pan-tilt-zoom for larger rooms
Ceiling microphone array + DSP	25,000–80,000	The biggest audio-quality lever in large rooms
Teams/Zoom Rooms compute appliance + console	12,000–30,000	Mini-PC or certified appliance plus table touch console
Control system (touch panel + processor + programming)	30,000–120,000	Boardrooms and multi-source rooms
Mounts, plates, rack, cabling, install labour	10,000–60,000+	Scales with concealment and complexity

Numbers overlap because specification, brand and room conditions vary widely. Treat them as a sense of scale, not a quotation.

Don’t forget the recurring licence

Hardware is a one-off; the room platform licence is monthly:

• Microsoft Teams Rooms — free Basic licence for up to 25 rooms, or Pro at around US$40 (≈HK$310) per device per month for management and advanced features.
• Zoom Rooms — a single tier at around US$49 (≈HK$380) per room per month.

For a small estate the licence is a minor cost; across dozens of rooms it adds up over a five-year hardware life. We compare the two in Teams Rooms vs Zoom Rooms.

Installation, cabling and ongoing costs

The installed prices above already include labour, but it helps to understand what sits inside them — and what comes after:

• Installation labour is typically 20–40% of an AV project, more for complex rooms with concealed cabling and control programming.
• Structured cabling to and within the room — display feeds, camera and microphone runs, network drops — is sometimes quoted separately, especially during a fit-out.
• Ongoing support and warranty. Budget for manufacturer warranty (often extendable), and ideally a support arrangement so a room that fails before an important meeting is fixed quickly. Commercial AV hardware has a realistic life of around 5–7 years before refresh.

Two worked examples

A standard 10-person meeting room, Teams Rooms. An 86” commercial display (HK$35,000), a certified all-in-one bar with auto-framing (HK$22,000), a table touch console, mounts and concealed cabling (HK$15,000), installation, configuration and Teams Rooms setup (HK$12,000) — roughly HK$75,000–85,000 installed, plus the room licence. Squarely in the standard-room range.

A 16-person boardroom, dual display. Two 86” displays (HK$70,000), a PTZ camera plus a ceiling-microphone array and DSP (HK$90,000), a Crestron control system with programming (HK$80,000), a rack, concealed cabling and acoustic considerations (HK$45,000), installation and commissioning (HK$30,000) — roughly HK$280,000–320,000 installed. A high-stakes room specified to make the right impression.

How to budget without overspending

• Start from use, not kit. A room used for quick internal calls does not need a boardroom’s audio. Specify to how the room is actually used.
• Spend on audio before video. Participants forgive imperfect video far more readily than poor audio. If the budget is tight, protect the microphone and DSP line.
• Standardise across rooms. A consistent room “recipe” reduces cost, simplifies support and makes every room behave the same way for users — the logic behind large standardised estates.
• Get the network right first. The best AV in the building still fails on a congested network — see Wi-Fi performance issues.
• Plan cabling during the fit-out. Retro-fitting concealed cabling into a finished office costs far more than doing it during the fit-out.

Meeting room AV cost FAQs

How much does a basic video conferencing setup cost in Hong Kong?

A basic huddle-room setup — an all-in-one video bar with a 55” display, installed — typically costs HK$15,000–30,000 in Hong Kong. That covers a small room for 2–4 people running Microsoft Teams or Zoom. Larger rooms with separate cameras, ceiling audio and a control system cost considerably more, from around HK$40,000 upward.

Why is commercial meeting room AV more expensive than consumer equipment?

Commercial AV uses displays rated for all-day use, certified cameras and microphones that integrate with Teams Rooms or Zoom Rooms, professional installation with concealed cabling, and equipment that can be centrally managed and updated. A consumer TV and webcam may work at first but are not built for daily business use, are not certified or supported on the room platforms, and usually cannot be managed at scale.

Is it cheaper to use a laptop and a TV instead of a room system?

Up front, yes — but a laptop-and-TV setup is unreliable (it depends on which laptop is brought in, the cables, and the meeting platform of the day) and creates the “twenty minutes to start the meeting” problem. A dedicated room system costs more initially but joins meetings in one touch, every time, which is why it is the standard for rooms used regularly.

What ongoing costs should I budget for meeting room AV?

Budget for the room platform licence (free for Microsoft Teams Rooms Basic up to 25 rooms, around US$40/device/month for Pro, or around US$49/room/month for Zoom Rooms), manufacturer warranty or an extended support arrangement, and eventual hardware refresh after roughly 5–7 years. A support contract that guarantees quick repair is worth budgeting for on rooms that host important meetings.

How PTS approaches AV budgeting

PTS designs and installs meeting room and video conferencing systems across Hong Kong, and we quote transparently — equipment, installation and any third-party costs itemised, so you can see what drives the number. We start with a survey of how your spaces are actually used and specify to that, rather than to the most expensive option on the shelf, and we standardise across multiple rooms where it saves cost and simplifies support.

We would be happy to carry out a no-obligation survey and provide a detailed, costed proposal.

Contact PTS Consulting at ptsconsulting.com.hk

PTS Consulting provides managed IT support, structured cabling, audiovisual design and installation, and IT consultancy services for businesses across Hong Kong.