Planning an Office Move?

Here's Your Complete IT Infrastructure Checklist

Avoid downtime, delays and costs by getting your IT right from day one

Moving office is a major opportunity to upgrade your workspace—but it also comes with big risks if your IT infrastructure is not carefully planned. At PTS, we have helped businesses across Hong Kong and the Asia-Pacific region manage seamless IT relocations, avoiding disruptions and keeping teams productive from day one.

This guide gives you a clear, step-by-step IT checklist for your office move, based on real-world experience. Whether you are growing, consolidating, or moving to a smarter space, this post will help you stay in control of your technology setup.

Start With Your IT Goals

Before you think about cabling or equipment, take a moment to define what you want to achieve. Are you trying to fix slow Wi-Fi in the old office? Do you want to support hybrid meetings or add more meeting rooms? Moving offices is the perfect time to make these changes.

Include your IT team, leadership, and workplace teams in the planning process early. Set goals around network speed, coverage, audio-visual needs, and room functionality.

The Office Move IT Checklist

• Structured Cabling

  • Plan copper and fibre cabling to support data, voice, AV and security

  • Use certified installers and make sure all work follows international standards

  • Future-proof with enough cabling capacity and smart containment

• Network and Internet Setup

  • Order internet services early—they often have long lead times

  • Design your internal network layout, including switches, firewalls and patch panels

  • Set up secure remote access and consider future network segmentation

• Wireless Network (Wi-Fi)

  • Use heat mapping to design coverage for your new space

  • Plan access point locations to avoid weak signals or interference

  • Consider upgrading to Wi-Fi 6 or Wi-Fi 7 for better performance

• Meeting Room AV Technology

  • Identify how many meeting rooms you need and what each will be used for

  • Choose reliable AV hardware for video conferencing, sharing and control

  • Design cabling and network connections that support future upgrades

• Power and Cooling

  • Make sure your comms room has enough power and backup systems

  • Use UPS units for critical equipment and protect against power cuts

  • Ensure proper cooling and airflow to avoid overheating

• Security Systems

• Integrate access control, CCTV and alarms with your IT network

• Plan for cabling and data requirements for all security systems

• Ensure compliance with data protection and building policies

• IT Equipment Relocation

• Inventory and tag all IT equipment before the move

• Back up all systems in case of damage or failure

• Use professional movers for delicate hardware like servers and switches

Get the Timeline Right

IT infrastructure work needs to start early, long before your moving day, in fact the earlier you plan your budgets the more accurate they will be. Internet installations can take 4 to 8 weeks or more. Cabling and AV fit-out should be completed before furniture arrives. Start planning your IT at least three months ahead to avoid delays.

Avoid These Common Mistakes

• Waiting too long to start IT planning

• Assuming your office fit-out team will manage the tech side

• Underestimating the amount of cabling or power you need

• Overlooking wireless or AV requirements

• Forgetting to involve key decision-makers

How PTS Can Help

PTS provides complete support for IT relocations. We design your infrastructure, manage your cabling, install AV systems, and help you relocate your hardware safely. Our experienced project teams deliver structured, scalable solutions that support your business now and in the future.

If you are planning an office move in Hong Kong or the wider APAC region, speak to us early. Our team will guide you through every stage and ensure your new workspace is ready to perform from the start.

Final Thoughts

Your office move is a chance to build a better, faster, smarter workplace. But that only happens if your IT is properly planned and executed. Use this checklist as a guide and talk to PTS to make sure your next move is a smooth one.